Jumat, 16 Maret 2012

English Article: PowerPoint Presentation Part II




Announcement: I am preparing an easy to follow presentation template:
‘Create Your killer Sales Presentation in 1 hour with this easy to use Template’     You can ‘test drive’ it for free!
Send me an email and please also mention if English is fine or you prefer Bahasa Indonesia.

Proper way to prepare and show PowerPoint presentations

Simplify: Use things that simplify complex ideas, pictures, simple graphs, icons, cartoons etc. The simpler and easier the slide is to look at and understand the better. Focus on one particular thing (feet in this picture). Do not design slides like a speaker I saw: Each of the slides had a different photo as background. On top of it was a textbox with text and next to it one or two more pictures or icons.

That is too much. Your audience will not know what to look at first, what is important and what not. It is very tiring to sit through a whole presentation like this. Your audience will simply tune out.

To see pictures go to: http://www.your-public-speaking.com/business-presentation.html

Text: If it is text, then use not more than six lines with six words across. Do not use phrases. The basic slide outline is already ideal; do not change the size of the font and bullet point icon. This arrangement guaranties that even people in the back rows can easily understand your business presentation, in a matter of a few seconds.

By the way: Text is not considered a visual aid. Since we read it even silently, we listen to our voice, hence it is audio. As a speaker you can give life to the simple text with vocal variety. A whisper, a shout, a pause are powerful presentation tools that multiply understanding. Text simply cannot express feelings and situations like you can!

Presenting: Before you show a slide trigger interest and anticipation so that your audience wants to see it. Show it and give your audience the needed time to understand the content. A few seconds should do it. Then add the verbal information they require to fully understand your point and business presentation.

Empty screen: Try not to use slides for each and every thought you convey. At times tell a story or follow a different line of thoughts without slide, or answer a question. In those cases make sure the screen is black; hit the B button on your laptop and the screen will go black. This will make sure that the audience concentrates on you and it gives a needed change of pace. Rattling down one slide after another fully packed with points is boring.

Conclusion: You cannot hide behind PowerPoint in your business presentation, your name is mentioned in the introduction anyway. Audiences still want to hear your personal stories of failure and success. They want to hear that you are as normal as they are and that you found the ‘golden grail’ how to succeed. If you can do it, so can they.

To see pictures go to: http://www.your-public-speaking.com/business-presentation.html


In other cases, they might simply want to hear your opinion since you are considered the expert. Maybe the fact that you have more information on a particular subject just because you are working and dealing with it every day is the reason you are presenting. No slide will ever be able to fully replace you, your enthusiasm, knowledge, understanding, your experiences and your opinion and recommendations.

My teacher and mentor Craig Valentine an international speaker was in Bali. He gave a keynote speech and a seminar. He did not use one slide, no, zilch, nein, niente, nada. The technician came by several times before Craig’s session, he could not believe it: ’no PowerPoint presentation?’

Craig received standing ovations after both speeches. The audience repeated his messages during the evening, the next morning and took them home with them. ‘Change little but change often’ was one of them. And it was NOT on a PowerPoint slide!

Announcement: I am preparing an easy to follow presentation template:
‘Create Your killer Sales Presentation in 1 hour with this easy to use Template’     You can ‘test drive’ it for free!
Send me an email and please also mention if English is fine or you prefer Bahasa Indonesia.


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Happy to serve
Monika SugiartoKamis, 1 Maret, 2012 01:53

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